Victoria College employees or “Victoria College Officials” are to act in accordance with FERPA regulations whenever representing the college. A Victoria College Official is a person employed by Victoria College in an administrative, supervisory, academic or research, or support staff position (including Public Safety personnel); a person or company with whom Victoria College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
Employees may only access and use education records as necessary to conduct official college business. A Victoria College Official exercises “legitimate educational interest” (interests essential to the general process of higher education, including teaching, research, public service, and directly supportive activities such as academic advising, general counseling, therapeutic counseling, discipline, vocational counseling and job placement, financial assistance and advisement, medical services, academic assistance activities, and co-curricular activities including varsity and intramural sports, social fraternities, specific interest clubs, and student government), if the official needs to review an education record in order to perform his or her professional responsibilities.
You are responsible for protecting the student information in your possession. These are guidelines to follow when acting as a Victoria College Official:
Individual directory information may be released without written consent, except when the student has completed a Non-Disclosure Directory Release Form which is available on the Victoria College Admissions webpage.